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We’re Hiring – Join the Team at the Community Foundation!

The Community Foundation is searching for our newest teammate – an Administrative Assistant!

With the growth of our team and evolving operational requirements, this second Administrative Assistant position has been established to enhance day-to-day operations and provide robust internal support. The addition of this role is designed to improve service to our community, partners, and staff through increased operational capacity.  This position reports to the Chief of Staff.

Compensation: $60,000 – $64,000 annually

Work Schedule: Full time, 40 hours per week. Monday-Friday, may include some evening and weekend work. Office-first hybrid setup, based in Whatcom County, offers potential flexibility after six months, allowing for the potential of one remote workday per week.

The Whatcom Community Foundation’s vision is that everyone who lives here thrives. Like all the 1,000+ community foundations across North America, the Whatcom Community Foundation is a charitable organization created through gifts from people who care about a particular place.  Anyone can contribute any amount of money to a community foundation, which pools and builds assets to meet local needs. Since 1996, the Whatcom Community Foundation has invested more than $85 million in all corners of Whatcom County.

By embracing and upholding our values, the Community Foundation creates a ripple effect of positive change. These guiding principles—curiosity, relationships, diversity, equity, stewardship, inclusion, creativity and courage—shape our thinking, decisions and actions, driving our commitment to making a lasting impact.

Job Summary

The Administrative Assistant I plays a key role in supporting office operations and ensuring the success of events and meetings across the Foundation. Primary responsibilities include serving as a welcoming first point of contact for visitors and callers, maintaining a polished and helpful office presence, assisting with day-to-day office logistics, and providing essential support for internal and external meetings and events, including scheduling. In addition, this role handles data entry, AP/credit card reconciliation, CRM/ERP maintenance and management (CommunitySuite), and front office duties such as answering phones and responding to general inquiries. It is a great fit for someone who enjoys organizing information, keeping operations running smoothly, and supporting a mission–driven team. 

Benefits:
Medical, vision, dental
20 vacation days
11 holidays
Sick leave
401(k) retirement benefit, featuring a 10% employer contribution regardless of employee contribution after six months of employment and full vesting after one year of full-time employment
Hybrid work possible after six months of employment – Potential of 1 non-office days a week, based on the needs of the organization
Employment that may count towards eligibility for Public Service Loan Forgiveness

 

Preferred Position Qualifications 

Committed: to the mission, vision and work of Whatcom Community Foundation and courageous enough to join us in constructively striving to be a better neighbor and partner

Attention to Detail: 3+years or more of successful administrative support

Proactive & Self-Driven: be able to work independently and on established timelines

Equity: be able to center our shared commitment to justice, equity, diversity and inclusion (JEDI) in all aspects of the work and seek opportunities to foster inclusivity and belonging

Adaptability: must have the ability to be flexible and successful within a changing environment and with evolving demands

Ambassadorial: be able to establish effective working relationships in a multi-cultural, multi-ethnic environment and interact positively with a diverse range of people.

Highly Collaborative: philanthropy is a team sport, and we value flexible, adaptable, kind people who can play many roles

Professionalism: be able to maintain a high level of professionalism in all interactions and duties, including maintain internal and external confidentiality

Proficient: Competency in current computer technology, high proficiency with Microsoft products preferred; ability to quickly learn Community Suite (CRM database)

 

Please review the full job description HERE>

 

Equal Opportunity Employer
The Whatcom Community Foundation is committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, the Community Foundation ensures equal opportunity to all employees and applicants regardless of race, sex, color, age, sexual orientation, national or ethnic origin, religion, marital or parental status, gender identity or gender expression, disability, military service, genetic (e.g. health) information, or obesity.

To Apply

Please use this form to submit your resume and cover letter.

We will begin reaching out to the most qualified applicants the week of February 23rd to scheduled initial screening interviews. The position will remain open until filled. If you have any questions about the position or the application process, please contact kelsey@whatcomcf.org.